Upholstered Essentials Checklists and Tips for Your Industry

April 9, 2018
Posted in Blog
April 9, 2018 QA Group

Condition is key when it comes to upholstered furniture in any industry. These defining pieces make up some of the most visible and frequently used areas that define your space’s ambience and comfort. 

Regularly inspect each item for visible signs of wear and tear. Check for things like broken springs, damaged limbs, and fading. Reupholster when necessary to maintain that good-as-new quality without having to refinish the entire piece.

[Related: Guide to Commercial Upholstery Cleaning, Sanitizing & Disinfecting]

Is your furniture showing signs of damage? Maybe you’re simply looking to update your style. Regardless of your industry, make sure space is outfitted with the following upholstered essentials.

Office Upholstery Essentials

Whether you need to furnish a sprawling corporate campus, a multi-floor building, a small startup headquarters, or a single personal office, you’ll want to keep every piece looking clean, new, modern, and on-brand. 

Beyond aesthetics, make sure seating remains as comfortable as possible for yourself, your employees, and your clients. Don’t be embarrassed by deteriorating conference room chairs or a common area sofa with a broken spring (ouch!).

Office Upholstered Essentials Checklist

Check out the following pieces and make sure your office is properly equipped:

  • Desk chairs
  • Lobby seating
  • Customer seating
  • Hallway benches
  • Common areas
  • Partition panels for cubicles
  • Sofas and/or armchairs

[Related: New Office Furniture Trends to Look Out For in 2022]

Hotel and Restaurant Upholstery Essentials

If you work in the hospitality industry, your success is dependent on each guest’s satisfaction. The stakes are high to deliver consistent comfort. Furthermore, customer care is a big concern. This means you and your staff must maintain attention to detail—right down to the seams of the lobby furniture and the backs of the café chairs.

No guest wants to check into a tattered hotel guest room during their otherwise relaxing vacation, and no guest wants to plan a date at a restaurant with a distastefully outdated dining room. 

Hotel and Restaurant Upholstered Essentials Checklist

Keep a close eye on the condition of the upholstered pieces in these key areas:


  • Lobby seating
  • Outdoor furniture for patios, courtyards, pool areas, etc.
  • Reception and concierge desk
  • Staff offices
  • Hotel bar and restaurant
  • Guest room and suites
  • Ballroom or event space
  • Conference and meeting rooms
  • Fitness center
  • Corridors


[Related: Keep an Eye Out For These Hospitality Furniture Trends in 2022]

Educational and Government Institution Upholstery Essentials

Big things happen inside our nation’s legislative buildings. Meanwhile, future leaders are molded in our school system from preschool through college. Yet even seemingly small details and accommodations  matter in the governmental and educational settings. This includes furnishings.

Educational and Government Institution Upholstered Essentials Checklist

Don’t overlook the upholstered elements in the following areas:

Government (Municipal Buildings, Courthouses, Elected Official Offices, Boardrooms, etc.)

  • Lobby and waiting rooms
  • Communal seating areas
  • Conference rooms and meeting spaces

Education (Preschool, K-8, High Schools, Universities, Community Colleges, Technical Schools)

  • Staff and faculty offices
  • Lobby and waiting rooms
  • Communal seating areas
  • Dining areas
  • Lecture halls
  • Libraries and study areas
  • Dorm common areas

[Related: Materials Used in Custom Commercial Furniture]

Senior Living Community Upholstery Essentials

Senior living community centers and nursing homes must focus on keeping residents happy, healthy, and comfortable. For instance, all furniture and upholstery should be durable, visually-pleasing, cozy and soft to the touch. Moreover, this material should be easy-to-clean.

Senior Living Community Upholstered Essentials Checklist

Outlined below are some areas to keep in mind when looking at upholstery:

  • Lobby and parlor
  • Dining room
  • Common areas
  • Furnished residences
  • Media room
  • Game and activity rooms
  • Gym
  • Physical therapy center
  • Salon

Healthcare Facilities Upholstery Essentials

Furnishings in healthcare settings require medical-grade materials and/or treated surfaces that are:

  • hypoallergenic
  • antimicrobial
  • flame-retardant
  • odor-resistant
  • fluid-resistant 

Healthcare Facilities Upholstered Essentials Checklist

The following healthcare settings require close upholstery examination:

  • Hospitals
  • Medical, dental and veterinary practices
  • Clinics
  • Urgent care
  • Holistic health practices
  • Inpatient facilities

[Related: Considerations for Healthcare Upholstery]

Fitness Centers Upholstery Essentials

Gyms and fitness centers see a lot of foot traffic, which means a lot of wear and tear on upholstered equipment. Another key point: no one wants to work out at a fitness center that’s falling apart, so it’s up to you to ensure each piece of equipment is in tip-top condition.

Fitness Centers Upholstered Essentials Checklist

Ensure that your gym equipment is using the best materials for you and your members’ investment. Regularly maintain the following areas:

  • Locker rooms
  • Child care centers
  • Strength machines
  • Weight benches
  • Membership offices
  • Lobbies
  • Pools and sauna areas

[Related: How to Choose, Care For, and Improve Your Gym Upholstery]

Yacht Upholstery Essentials

Yacht furniture upholstery varies based on whether the piece is on the interior or exterior. Outdoor fabric must be colorfast, water-resistant, durable and resistant to wrinkles, fading from the sun, and mold and mildew from moisture.

Popular options include materials with a high UV rating, typically made from polyester blends containing acrylic, canvas, or PVC-based fabrics.

Yacht Upholstered Essentials Checklist

Here are some upholstered areas on your yacht to regularly check on:

  • Interior and exterior seating
  • Mattresses
  • Sundeck cushions
  • Covers

Contact QA Group Today!

Take care of all of your upholstered furniture needs with QA Group. Our upholstery and refinishing business has been helping those in a variety of industries since 1936. Check out some of our projects to see our work or contact us today and we’ll help you build your vision from start to finish.